Accounts Assistant (Purchase Ledger)

  • Location:

    Trafford Park, Greater Manchester:

  • Sector:

    Accounting & Finance

  • Job type:


  • Salary:

    Up to £22000 per annum

  • Contact:

    Halecroft Recruitment Ltd

  • Contact email:


  • Job ref:


  • Published:

    3 months ago

  • Expiry date:


  • Startdate:


Your role will be to run and manage the purchase ledger. To ensure that all purchase invoices are processed and approved accurately and time ensuring all costs are entered on to the management system against the correct job. All invoices posted to correct nominal codes and correct month and that supplier get paid correctly and within agreed terms


To assist with other Purchase and Sales Ledger work


Key Job Responsibilities:

· Checking the accuracy of invoices including the correct VAT amounts

· Processing all purchase invoices to the correct nominal code ensuring posted to the correct accounting period and that the invoice has the correct approval.

· Processing partner purchase invoices on to Stirling ensuring charge from sub-contractor/partner has been charged on the invoice and ensuring the invoice number on our internal reference number are updated correctly on the system.

· For none distribution/partner invoices match the overhead invoice with the purchase order

· Ensure all Direct Debit and standing order payments or posted to ledger and invoices obtained and posted for all these payments, matching the transactions off on the purchase ledger.

· Processing the credit card invoices ensuring all vat receipts attached

· Ensuring purchase ledger month-end is completed within 5 working days from the end of the calendar month.

· Dealing with all telephone and email invoice queries and payment requests

· Emailing partners/ sub-contractors with invoice queries

· Releasing approved invoices for payment on to the purchase ledger

· Updating Partner query spreadsheet and sending weekly to partners to chase the credits

· Reconciling supplier statements before any payment is processed and chasing for statement when none received

· Chasing up for any invoices on statement not received

· Reconciling Partner statements and agreeing contra payments

· Creating BACS payment runs ensuring bank details are checked and correct. All new suppliers the bank details need to be in writing and telephone verification also made to check details are correct

· Ad hoc payments outside the fortnightly BACS run ensuring invoices passed correctly if an urgent payment needs to be processed

· Issuing purchase orders when required

· Reconciling the Aged Creditors month end to nominal account balance

· Checking and sorting any debit balances on the purchase ledger

· Reconciling the inter-company recharges account

· Filing invoices posted to the ledger

· Ordering Derv

· Providing cover for other members of the accounts department when on holiday

· Various ad hoc administration or accounting duties as requested by Accounts Manager



To apply: Forward your CV following the apply link in either Word or PDF format

Please Note: due to the volume of applications being received we can only respond to those offering the relevant
experience as outlined in the advert.

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