Our client based in Trafford Park is looking to recruit an Accounts Receivable Assistant initially on a 6-month contract...
Full responsibility for sales ledger ensuring timely cash collections and maintaining accurate customer information. Downloading daily bank statements and processing of all banking entries, including customer receipts and supplier payments. Management of the UK employee credit card / personal expenses on the system and assisting in Accounts Payable with the processing of invoices/payments where required.
Receivables
- Handle enquiries/queries from worldwide customers, regional offices, sales representatives, and agents relating to orders, pricing, and invoicing details.
- Ensure credit limits and payment terms to customers are in line with Italmatch policy.
- Provide a cash collection service - polite specific e-mails/telephone calls to customers requesting timely payments of not yet due and overdue invoices.
- Prepare dunning letters to customers twice a month.
- Release of blocked sales orders in SAP, after checking customer accounts for overdues/credit limits.
- Allocation of all customer receipts in SAP.
- Resolve under-payments and general enquiries - with Customer/ Customer Service and Sales
- General housekeeping for Accounts Receivable/Bank Statements.
- Responding to audit requests from Customers.
- Ageing reports sent twice a month to Sales Managers.
Banks
- Download daily bank statements and associated debit and credit advice.
- Ensure bank postings are up to date daily on both the AR and AP.
- Weekly bank reconciliations / month end bank reconciliations
- Send Treasury weekly cash reports.
Expenses
- Lloyds Credit card: Print monthly statements and send to cardholders.
- Ensure all employee credit card / personal expenses are processed through the Expense Management system correctly, with all the required receipts / fields entered.
- Following the necessary checks to ensure that all claims have been processed into the SAP system correctly.
- In accordance with the payroll deadlines advise payroll of personal expenses that need to be reimbursed within employee's salary payments.
- Chase any outstanding credit card expense claims and ensure the Credit Card supplier account is cleared down each month against the payment.
- Resolve any expense query claims from employees in a timely manner.
- Ensure the company claims back any entitled VAT from expense claims
Accounts Payable
- Processing of supplier invoices, ensuring that company costs are recorded accurately and in a timely manner.
- Management and control of company payments within the framework of the company’s internal procedures after ensuring the correct authorisation is received for all payments as per the company’s policies and practices.
- Maintenance and review of the payable’s ledgers monthly.
- Ensure suppliers are paid accurately and in a timely manner.
- Accurately maintaining supplier master data.
- Dealing with supplier queries and driving them to resolution
- Ensure filing is up to date and easily retrievable.
Requirements:-
- GCSEs in Maths and English, or equivalent.
- Possess a minimum of 3 years of work experience within an Accounts Receivable or Accounts Payable role.
- Experience of working with overseas customers will be seen as a big benefit, particularly dealing with customers in the Middle East.
- Good working knowledge of alternative, secure payment methods such as performance bonds, bank guarantees, LCs, cash against documents would be an advantage.
- Attention to detail, accuracy and time management are essential.
- IT literate and experience in SAP would be an advantage.
- Good communication skills: verbal and written.
- Must be able to work independently and possess a sense of urgency.
- Working within a small team must be capable of building effective relationships at all levels of the organization.
- Proactive approach
Once trained option to work 2 days from home (minimum of 3 days per week in the office).
6 Month Contract initially
37.5 hours a week (7.5 hours per day)
£24,000 - £26,000