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Office Manager/Legal Secretary

  • Location:

    Altrincham, Cheshire:

  • Sector:

    PA & Business Support

  • Job type:

    Permanent

  • Salary:

    Up to £25000 per annum

  • Contact:

    Halecroft Recruitment Ltd

  • Contact email:

    register@halecroftrecruitment.co.uk

  • Job ref:

    80643_1558100087

  • Published:

    2 months ago

  • Expiry date:

    2019-05-18

  • Startdate:

    ASAP

  • Consultant:

    #

We are looking for an hands on Office Manager (predominantly) being responsible for all office administration but also undertaking Legal Secretary tasks at busy & demanding times of the business.

The business comprises a Litigation team of 6 fee earners and 1 Legal Secretary situated in newly-renovated Grade A offices in Altrincham.


Role Description/Requirements:

Dealing with high-value and complex cases.

Work to time-critical deadlines often high pressure environment.

Needs to show experience and ability to work under pressure.

Job Specification:

  • Ensure smooth running of the office generally and to assist fee earners/support staff
  • Greeting Clients

o Receive and seat clients, offer refreshments

  • Office Management:

o Open & lock up, parking bollard securing etc
o Fire system check - weekly
o Post in (open, scan and file electronically and hardcopy). Post out to be
taken to Mail Boxes
o Arrange couriers, travel, meetings, restaurant bookings etc
o Supplier invoices (eg Mail Boxes, window cleaner, couriers, fee notes, experts and all
other incoming invoices) to be saved to system and sent to accounts team in Head
Office
o Request cheques from Head Office
o Expenses
o Petty Cash
o Keep office client ready - neat & tidy at all times
o Keep meeting rooms stocked with papers, pens and clear cups/glasses after meetings
o Bins to be taken out for collection and brought back in
o Arrange any maintenance as may be required (eg IT, copiers, software etc)
o Empty individual's shredding boxes to shredding bags and arrange collection with
shredding company

  • Office Supplies

o Stationery: Monitor stock and order stationery
o Water cooler supplies: ordering, arrange maintenance
o Printers: Monitor stock of paper (printer and letter head) order as required. Monitor and order/install print cartridges
o Deal with utilities, provide meter readings when required

  • Kitchen Supplies:

o Shop for tea, coffee, milk, biscuits, (beer for Friday!), cordial, dishwasher tablets,
hand wash, toilet roll etc - all kitchen/bathroom supplies. Ensure bathrooms stocked
with toilet roll and hand wash
o Keep kitchen clean and tidy

  • Legal Secretary:

o Answering phones, monitor main line voicemail
o Digital dictation typing
o Filing (electronically and hardcopy)
o File Opening (electronically and hardcopy) - including client ID, dealing with client
documents
o File Closing (electronically and hardcopy) - including address, WIP on systems,
disbursements etc. Return client documents and archive file.
o Organising files/papers
o General archiving (scanning and shredding), copying, printing, scanning
o Billing

Skills;

Legal Secretary experience required, preferably litigation based roles

Client-facing role, must be professional and presentable

To apply: Forward your CV following the apply link in either Word or PDF format

Please Note: due to the volume of applications being received we can only respond to those offering the relevant
experience as outlined in the advert.

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