Our client based in Glasgow is currently looking to recruit an experienced Personal Assistant who can work proactively and independently. You will be able to manage multiple tasks and priorities for key individuals within the business whilst managing competing deadlines. You will have strong organisational skills and attention to detail, with proven success and passion to deliver customer service to our colleagues and clients.
You will be effective and efficient, working interdependently to provide and maintain high standards across our business. A professional approach to managing expectations and taking responsibility is key to deliver positive outcomes for all stakeholders.
Key Responsibilities
Reporting to the Business Support & Facilities Manager, this role requires an exceptional level of customer service to all stakeholders, including colleagues and clients.
The core responsibilities are, but are not limited to:
- Provide PA support to key individuals
- Providing additional support to the wider business, including travel, call handling and minute-taking. Support in the offices will include meeting arrangements, hospitality and reception duties.
- Support the management and day to day running of the office environment, taking ownership and accountability for managing effective supplier relationships, alongside the Business Support & Facilities Manager
- Preparation of documents in line with company branding, policies and delivered within timescales
- Uphold all audit and quality standards. Responsibility for information confidentiality, office security, implementing and supporting policies and processes
Essential Experience and Knowledge
- Experience of providing PA support within the Professional Services industry
- Experience of managing multiple and conflicting tasks and deadlines
- Excellent IT Skills and fully competent in Microsoft Office
- Proven experience in all aspects of office administration
- Experience of working pro-actively and using own initiative to complete tasks
Working hours: Monday to Friday, 37.5 hours per week with additional hours as and when required.
Whilst colleagues have been working from home during the Covid pandemic, this is a role which is primarily office-based and therefore it is a requirement to be available to work in the office up to 5 days per week.