Receptionist / Business Support Administrator (Belfast)

  • Location:

    Belfast, Ireland

  • Sector:

    Administrator

  • Job type:

    Permanent

  • Salary:

    £19,000 - £21,000

  • Contact:

    Halecroft Recruitment Ltd

  • Contact email:

    register@halecroftrecruitment.co.uk

  • Job ref:

    221

  • Published:

    7 days ago

  • Consultant:

    Lydia Whitelegg

  • Expiry date:

    2022-02-01

Our client based in Belfast is looking to recruit a Receptionist / Business Support Assistant...

This is a key role to support the continued success of the business. You will report to the Business Support Manager and the key responsibilities of this role are:

  • Support the management and day to day running of the office environment providing support to the Business Support Manager, Directors and any other identified staff as required.
  • Answer and transfer telephone calls in a prompt and professional manner.
  • Carry out front of house reception duties e.g. receiving and welcome guests and ensure all necessary processes are completed.
  • Process the post each day by scanning, uploading and releasing to the relevant sites.
  • Running errands; e.g. post, banks, supplies.
  • Assist in the planning and facilitation of meetings, e.g. booking rooms, ordering lunch and setting up with tea/coffee as required.
  • Support office stock control: order relevant stationery, paper and any other items to ensure availability when required by all colleagues.
  • Carry out standard and advanced Microsoft Office tasks including word-processing, formatting letters, reports and documents.
  • Assist with the preparation and formatting of reports, client documents ensuring all templates are in line with company branding and policies.

 

Essential Experience and knowledge

  • Experience in a busy office environment within the Professional Services industry.
  • Experience of managing multiple and conflicting tasks.
  • Excellent IT Skills and fully competent in Microsoft Office.
  • Competent user of general office machinery and equipment.
  • Working in a busy and demanding office (preferably within Professional Services)
  • Experience of diary management and travel bookings.
  • Proven experience in all aspects of office administration.
  • Experience of working pro-actively and using own initiative to complete tasks.

 Working hours: Monday to Friday, 37.5 hours per week working on a rota basis starting at either 8.30am or 9.30am and finishing at either 5pm or 6pm. With a busy office environment, the role will require additional hours from time to time.