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PA to Director (Temorary)

  • Location:

    Manchester, Greater Manchester:

  • Sector:

    PA & Business Support

  • Job type:

    Temporary

  • Salary:

    Up to £14.36 per hour + Excellent Benefits

  • Contact:

    Halecroft Recruitment Ltd

  • Contact email:

    register@halecroftrecruitment.co.uk

  • Job ref:

    80634_1559732915

  • Published:

    2 months ago

  • Duration:

    12 Months

  • Expiry date:

    2019-06-05

  • Startdate:

    ASAP

To provide a pro-active, comprehensive and confidential PA service covering all aspects of secretarial and administrative support to the Divisional Director, including administrative support to the Management team. This is a 12-month contract.

Responsibilities:

  • Provide personal assistant support to the Divisional Director, involving organising, and managing diaries, meetings preparation, managing incoming mail, prioritising and managing conflicting demands with a view to facilitating the most effective use of their time
  • Produce high quality and confidential documents and reports through audio or copy typing in a range of formats (e.g. MS PowerPoint, Word, Excel)
  • To be proactive and forward thinking to ensure all relevant information is received, collated and provided in good time and in the right format prior to meetings/activities
  • Liaise knowledgeably with Executive members, Senior Teams and PAs to ensure smooth coordination of diaries and activities, acting as the first point of contact for the Divisional Director
  • Manage the Divisional Director's expenses and oversee specific budget lines accountable to them
  • Co-ordinate the processing of internal and external correspondence, customer requests and handle various enquiries ensuring responses are provided in a professional and timely manner
  • Administration of duties such as booking travel/accommodation, ordering stationery, organising catering, equipment, processing invoices and setting up structured filing systems (electronic and/or hard copy formats) and to highlight/manage outstanding correspondence and actions
  • To deal with highly confidential matters relating to the day to day and special project work, adhering to the highest confidentiality standards
  • To assist in the organising of events, plan, co-ordinate and support conferences, workshops and events from implementation to completion, within budget.
  • Work collectively and flexible to support other Personal Assistants across the Business

Skills and Expertise:

  • Experienced at providing a pro-active, confidential, diplomatic and discrete secretarial service at Director level.
  • Ability to work to demanding timescales maintaining attention to detail.
  • Ability to influence key senior stakeholders, be comfortable with ambiguity and changing priorities and a highly pro-active sponsor of positive change.
  • Comprehensive knowledge and experience of Microsoft Office applications including Word, PowerPoint and Excel.
  • Skilled at minute taking, administration, proofreading, typing, diary management, travel bookings, expense claims process etc.

To apply: Forward your CV following the apply link in either Word or PDF format

Please Note: due to the volume of applications being received we can only respond to those offering the relevant
experience as outlined in the advert.

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