Exam Co-ordinator

  • Location:

    Manchester City Centre, Greater Manchester

  • Sector:


  • Job type:


  • Salary:

    £20,000 - £25,000

  • Contact:

    Halecroft Recruitment Ltd

  • Contact email:


  • Job ref:


  • Published:

    11 days ago

  • Consultant:

    Tricia Bullman

  • Expiry date:


An established and successful apprenticeship training provider, based in the centre of Manchester city centre is looking to welcome an Exam Co-ordinator to their team, due to the growth and success of the programmes, to organise and arrange payment for our student’s assessments.

The role is hybrid and involves the coordination and booking of a large number of exams and EPA’s for students to attend nationally.  This requires liaison with awarding bodies, EPAO’s and exam centres to register learners and book places, sending joining instructions to students and organising payments, often within short timescales.  Regular reconciliations and checks will be carried out to ensure that payments have been processed successfully and that students have a smooth and positive experience.  The Co-ordinator will also book and prepare exam rooms at the Manchester office, organise and oversee invigilators, and troubleshoot any issues on the day, in line with the awarding body requirements.  This role will suit someone who already has experience of exam co-ordination, purchase ledger or accounts and is now looking for an opportunity to expand their knowledge and skills. Full training will be provided.

Job Description

Duties include:

  • Liaising with awarding bodies and EPAOs to book and pay for exams/EPAs
  • Liaising with national exam centres to book and pay for space to take exams.
  • Organising payments by credit card and bank transfer
  • Applying for and implementing special adjustments for students
  • Reconciling and checking that payments have been processed.
  • Sending joining instructions to students
  • Inputting learner information and exam results onto the database
  • Logging student attendance on the registers
  • Sending out learning resources and exam certificates to students
  • Creating exam schedules and reports
  • Booking invigilators and setting up exam rooms
  • Occasional backup invigilation work (if required)

The Successful Applicant

The successful candidate will:

  • Have exam co-ordination or purchase ledger/accounts experience or similar
  • Be a self-starter with the ability to multitask
  • Be very thorough and have good attention to detail
  • Be very organised and adaptable
  • Have good IT skills e.g. Word and Excel.
  • Have good communication skills
  • Be calm under pressure and able to meet deadlines

What's on Offer

This role is offering up to £25,000 - hybrid working – full training provided - a great opportunity for someone who enjoys purchase ledger but wants more variety and challenge within the role.

Benefits: Annual company performance bonus, 23 days holiday rising 1 day per year up to 28 days, 2 volunteer days per year, £1500 interest-free loan scheme, laptop, company social events and a 3% contributory pension.