Office Administrator

  • Location:

    Wythenshawe, Greater Manchester

  • Sector:

    Administrator

  • Job type:

    Permanent

  • Salary:

    £26,000 - £34,000

  • Contact:

    Halecroft Recruitment Ltd

  • Contact email:

    register@halecroftrecruitment.co.uk

  • Job ref:

    721

  • Published:

    18 hours ago

  • Consultant:

    Tricia Bullman

  • Expiry date:

    2025-05-25

We have an exciting opportunity for an Office Administration to join our client based in Wythenshawe.  As the Office Administrator, you will be responsible for a range of administrative tasks and provide an effective, efficient, and professional office management and support service to staff. You will also provide essential support to the Finance Manager. The successful candidate will also work closely with the Head of Operations to support them in overseeing the smooth delivery of operational functions.

Responsibilities
•  Day-to-day administration of the office, including monitoring stationery stock and ordering new stock when needed.
•  Managing the public-facing inbox and phones, responding to enquiries in a professional manner, and forwarding emails and messages to the appropriate team members.
•  Onboarding new starters, including arranging office passes and parking permits
•  Supporting the finance manager in processing donations and recording them on the database.
•  Supporting the volunteer coordinator in managing the coffee shop and shop while building relationships with the volunteers.
•  Assisting the Head of Operations in maintaining the database.
•  Supporting the volunteer coordinator in managing the rota for volunteers in the shop and coffee shop.
•  Managing incoming post/stock and overseeing the stock room to ensure it is kept organised and tidy.
•  Conducting regular stock checks to ensure accurate inventory levels for merchandise.
•  Ordering merchandise and stationery as needed.
•  Taking minutes during team meetings and sharing actions with the team.
•  Supporting the Senior Leadership team with diary management, including room bookings.
•  Providing administrative support for events and campaigns.
•  Identifying and implementing process improvements to support the efficient function of the charity.
•  Any other relevant duties as delegated by the Head of Operations.

Skills and Expertise
•    Finance or bookkeeping experience
•    Experience working in an administrative role using databases
•    Willing to work outside of usual business hours when needed
•    High level of computer literacy
•    Excellent organisational skills
•    Ability to multi-task and prioritise own workload
•    Accurate data entry
•    Ability to work independently and as part of a team to ensure objectives are met
•    Flexible and adaptable approach to work
•    Excellent communication skills
•    Commitment to continuous improvement

This company offer excellent benefits, which include 25 days' holiday plus an additional day off for your Birthday! Flexible working hours between 7 am and 6 pm (37.5 hours).  Free car parking, Access to Perkbox, ongoing training and development, quarterly team wellbeing sessions and much more.

Please note this role will be fully office-based.